Resources for Department Chairs
Fall Semester 2025
| APC | Department/Program | Faculty | Tenure & Promotion |
|---|---|---|---|
| Advising week deadline for new/revised Spring 2026 course proposals DUE SEPT 19 New and revised course proposals for 2026-27; New catalog copy for 2026-27; and New department, program, major, or minor proposals DUE OCT 17 Resident Faculty Position Requests for 2026-27 start DUE OCT 17 (requests for the following year accepted on a rolling basis) T3 Position Applications: Letter of Intent DUE OCT 10 Notification by NOV 3 Full applications DUE DEC 15 | Annual Assessment for Academic Programs DUE SEPT 15 Course & Staffing Plan Worksheet DUE OCT 17 Capital Projects Requests for AY 2026-27 for AY 2026-27 | & Grant Reports DUE JUNE 30 2024-25 Sabbatical Reports DUE SEPT 15 DUE DEC 15 | Assoc. Professor/5th Year Review submitted DUE SEPT 1 Pre-Tenure Review submitted DUE SEPT 15 Promotion to Full Professor Review submitted DUE SEPT 30 Tenure Review submitted DUE OCT 15 Tenure-track 1st Year Review submitted DUE DEC 15 Dean shares AC letters with Assoc. Prof./5th Year Review candidates BY DEC 15 |
Spring Semester 2026
| APC | Department/Program | Faculty | Tenure & Promotion |
|---|---|---|---|
| Advising week deadline for new/revised Fall 2027 course proposals Minor revisions to courses or catalog copy | Academic Affairs Budget Requests for AY 2026-27 DUE JAN 26 Equipment & Technology Requests for AY 2026-27 DUE JAN 26 Summer Session 2026 Course Proposals NTT Performance Evaluation DUE MAR 2 NTT Contract Request Faculty Annual Reports (T3 & FT NTT) | for 2026-27 for 2026-27 & DUE JUN 30 | NTT faculty submit promotion portfolios to Chair Dean shares AC letters with TTT Pre-Tenure candidates BY FEB 15 Chair submits NTT Promotion review Dean meets with TTT faculty to discuss 1st year reviews For 2026-27 TTT reviews: Notify the Dean's Office of intent to delay For 2026-27 TTT reviews: - Confirm Review Committee Members - Submit list of students and (if required) list of external reviewers - Submit list of Oxy peers to write colleagues letters ADFA communicates NTT promotion decisions Dean communicates Board-ratified, AC decisions to TTT Tenure & TTT Full Prof candidates |